How do deadlines for participants and Institution Administrators differ?

In general, we utilise different event entry deadlines for students and for Institution Administrators, often 48 hours apart. The below deadlines are the most commonly used deadlines, however, these could differ for a given event. In order to confirm the applicable entry deadlines for a specific event, please read the Entry Information of the specific event page on the BUCS website.

DEADLINE FOR STUDENTS: 

• Most commonly Tuesday 23:59, 48 hours prior to the Institution Administrator deadline

48 hours prior to the Institution Administrator deadline, the ability to click the apply/join button will vanish which will prevent any participant from applying to enter an event.

This is to give Institution Administrators enough time to approve or reject the entries, change information where needed, and finalise the entry list.

DEADLINE FOR INSTITUTION ADMINISTRATORS:

• Most commonly Thursday 23:59, 48 hours after the participant deadline

This is the deadline in which Institution Administrators can approve event entries on behalf of their institution by placing their participants in the available guaranteed or non-guaranteed places.

If this deadline is missed and a student applied for the event but it was not approved by the Institution Administrator prior to the deadline, we will not be able to accept the entry. 

NB: If a participant has missed the student deadline, the participant will not be able to enter and an Institution Administrator will not be able to enter them on their behalf. After the Institution Administrator deadline, you will not be able to select/deselect participants in the guaranteed/non guaranteed sections.

NB: these deadlines may differ for any given event. Please read the Entry Information of the specific event page on the BUCS website for the official deadlines per event.