All participants that are competing at the event need to apply to join the team on BUCS Play, and must then be added into the team by an Institution Administrator (IA) in order to compete. For further information on how participants join event teams, click here.
Different to last season, this season, IAs will not be able to set up captains for event teams. Instead, if you wish to give someone sport specific access to edit your event entries you can set up a sport specific IA by following the help guide linked here. (Note: Sport Specific IAs will also be able to administrate league and knockout fixtures if they exist within that community e.g.. golf, lacrosse, Rugby Union etc.)
IAs can only approve applicants into teams via the desktop version of BUCS Play.
1. Navigate to your desired Sport Community.
2. From the 'My Activity' page click the relevant event.
3. From the event homepage click Manage entries or scroll down the page to see a breakdown of all disciplines and click the settings cog and Manage entries to skip straight to those entries.
4. This will open up a list of all those people who have applied as well as those you have approved and rejected for that event. You can use the filters at the top to switch between the event categories. For approving individuals into team events, you will need to filter by individuals and then the team event category.
5. Tick the box next to the name of the applicants you wish to approve and add to a team and click Assign to team.
NB: If you only approve the applicant without assigning them to a team, they will not sit within that team.
6. You can then choose which team you wish to assign the participant(s) to and click Assign to team to approve the applicant(s) and add them to this team.
If applicable to the event, you can also tick guaranteed places and assign a priority order from the approved section. Click save once filled out.