After you have applied to enter an event (for more info, Click Here), there are two approval steps to confirm your participation:
1. Institution Administrator Approval
2. BUCS Approval
1. Institution Administrator Approval:
Each university/college has one or multiple staff members responsible for managing events, who are known as Institution Administrators (IAs). After you have applied, your IA will need to approve or reject your entry via their IA Dashboard to confirm/reject your application on behalf of the institution. The help guide on how to do this as an IA can be found by Clicking Here.
Your institution might reject your entry for several reasons, for example, each institution might be limited to a certain number of places per event (e.g. selecting their top two 100m Freestyle swimmers), your entry may be missing some required information, or any other institution-specific reason such as a financial decision.
2. BUCS Approval:
Once the entry deadline has closed, and if your entry was approved by your IA, the BUCS Event Lead will finalise the entry list based on the event-specific qualifying criteria and the event's capacity (for example: a Golf event may be limited to the top 100 applicants based on who has the lowest golf handicap).
Once the entry list has been finalised, an Accepted/Provisional Entry List will be published on the BUCS website via the specific event page. If you have been successfully added to the final entry list, you will receive a pre-event email from BUCS with everything you will need to know about competing at the event.